Minimum stock: how to set thresholds and catch low stock

Minimum stock lets you define the lowest quantity you want to keep on hand for a product, so the system can warn you when it's time to reorder.

Set a global minimum stock

1. Go to the Products menu and open the product you want to configure.
2. In the General Information section, fill in the Minimum Stock field with the quantity you want to use as the threshold.
3. Click Save.

Set a minimum stock per client

1. Open the product and go to the Client Mappings tab.
2. On the client you want to configure, fill in its own Minimum Stock value.
3. Click Save.

💡 Tip: when a client has its own minimum stock defined, it's used instead of the global value for that client. If a client doesn't have one set, the global minimum stock applies.

See what's already on order

On the product's own page, the low-stock indicator also shows how many units are already incoming from open reception notes (anything not yet fully received or cancelled). This way, a low-stock flag doesn't look like nothing is being done about it: you can see at a glance whether a new order is still needed or one is already on its way.

💡 Tip: this incoming quantity is calculated across your whole account, not just one warehouse.

Find products below their minimum stock

1. Go to the Products menu.
2. Enable the Below minimum stock filter above the list.
3. The list shows only products currently below their minimum stock (global or per client, whichever applies).

Print labels for items below minimum stock during receiving

1. While performing a reception, items below their minimum stock are highlighted on the line.
2. Use the print action on the line, or the header print button, to print labels for those items.
3. Choose whether to print one label per article or one label per unit.

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Note: Minimum stock is a threshold for your own visibility and printing: it doesn't block receiving, picking or any other operation.